Admissions & Outreach Department

Admissions & Outreach Department

The Human Resources Office invites internal and external applications for the position of Admissions & Outreach Officer in Admissions & Outreach Department

Reporting Line: Admissions & Outreach Manager

Position Description Summary:

The general purpose of this position is to provide information and assistance to graduate applicants regarding admission requirements and procedures. The Admissions & Outreach officer in charge of graduate contributes to the initiation and implementation of outreach programs and coordinate logistics related to admissions, outreach events, registration, and orientation activities. 

Main Duties:
Process online applications to reach the AUI’s target in terms of new students to be enrolled for both Fall and spring campaigns.
• Give the right information to the prospective students and advise prospective students about the programs offered, admission procedures and eligibility.
• Ensure the follow-up of all the prospective students that the officer oversees.
• Fill the CRM with all the mandatory information about the prospective students.
• Record candidates’ application in Jenzabar, including status of the application, academic grades, TEOFL and/or ILTS scores.)
• Manage applications and student documentation and create physical files
• Respond to information requests (through incoming calls, E-mails, visits.)
• In charge of the follow-up with the schools for the entire admission process.
• Follow up with students for any enquiries through direct meetings, WhatsApp, emails and phone calls
• Communicate pre-registered "graduate" students to the housing department, the dean of student affairs 'office, and the first-year experience program department Communicate to the Language Center graduate applicants who need to sit for the English placement test (TOEFL).
• Send graduate completed application files to schools for review accordingly.
• Prepare and send admission decisions to admitted students.
• Coordinate with the schools and the registration office to ensure that (AUI) freshly graduated students
have met the requirements to be given the permit to register for their graduate studies.
• Make sure all admissions documentation is current and up to date such as: admission policy, application form.)
• Participate and deliver information sessions for AUI prospective students.
• Assist on campus activities such as (campus visit & tours, AUI TOEFL, open house.)
• Organize logistical operations related to all admissions and outreach events.
• Coach and monitor the activities of Student Ambassadors.
• Process campus visits requests, maintain the visits database, and coordinate with the security services for the visits plan, and Conduct campus tours for prospects and parents.
• Perform other tasks or projects assigned by or through the Admissions& Outreach Manager.

KNOWLEDGE, SKILLS, AND ABILITIES :

Certifications: 

Required: Bachelor’s degree in business administration, Marketing & Communication or similar.
Preferred: At least 2 years’ experience in the same position.

Deadline: November 17, 2024

Qualified applicants are invited to submit a cover letter and a CV to: recruitment@aui.ma, specifying "Admissions & Outreach Officer " in the subject.