Office of the Registrar

Office of the Registrar

Human Capital Direction invites internal & external applicants for the position of two (2) Registration Officers at the Office of the Registrar. 

Reporting Line: Registrar

Job Overview : 

The general purpose of this position is to serve as academic support for the unit to collect and record students’ academic information, conduct, and manage the registration process, coordinate, and prepare official academic records.

MAIN RESPONSIBILITIES:

To perform the different tasks related to the registration process (course selection, pre-registration, registration, add/drop, etc.)
• To maintain and update students’ academic records into the information system (advisor name, schedule, withdrawal, grading, change of major, etc.)
• To coordinate and produce official enrollment and graduation documents (enrollment certificates, transcripts, certificates of completion, etc.)
• To determine students’ eligibility and academic progress (probation, graduation, dean’s list, president’s list, curriculum guidance, etc.)
• To communicate and follow up on students’ mid-term evaluations
• To prepare, revise, record, and submit students’ final grades
• To carry out a degree audit of graduating students at the beginning of every semester to make sure they meet graduation requirements
• To oversee the respect and follow up of AUI’s academic policies and procedures (credit load per semester, academic standing, major requirement, pre- or co-requisite, probation policy, etc.)
• To provide and update academic statistics (total number of students determined by various factors such as age, gender, major, etc.)
• To coordinate with the schools and centers about the course offerings
• To file all documents related to student’s academic files
• To participate in the organization of the graduation ceremony
• To perform other tasks and duties as assigned by the Registrar or AVP

KNOWLEDGE, SKILLS, AND ABILITIES :


Very good organizational and time management skills
• Strong interpersonal, oral, and written communication skills
• Good knowledge of Microsoft Office
• IT skills are essential, good knowledge of EX Jenzabar is preferable 
• Ability to prioritize work, take initiative and handle multiple tasks, meet deadlines, learn quickly, work with a team, and interact with patrons on all levels
• Ability to maintain confidentiality with sensitive student records
• Ability to collaborate effectively with university departments and cross-functional teams
• Ability to work to tight deadlines
• Positive attitude and ability to plan and adapt to change

QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

Required: A Bachelor's degree or equivalent
Preferred in: Business, Computer Science, Communication, English language, or a related field
Type and Length of experience: 2 years of working experience related to administration or customer services work is desirable.

Deadline : November 11, 2024

For internals : “A prior written approval from the Dean/Director or Head of Department is mandatory.”

Qualified applicants are invited to submit a cover letter and a CV to: recruitment@aui.ma, specifying " Registration Officer " in the subject.

Employees at AUI must provide written authorization from their responsible in order to apply.