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Instructional Technologist
The Human Capital Office invites internal (permanent full-time staff members) and external applicants to apply for the position OBS Administrative Assistant
“Internal applicant a prior written approval from the Dean/Director or Head of Department is mandatory”
Reporting Line: OBS Director.
Position Description Summary:
An Administrative Assistant in the finance department of the university provides crucial administrative support to ensure the smooth operation of financial tasks and processes. This role involves managing schedules, Bank documents Handling, handling communications, maintaining records, and supporting the finance team in various administrative duties.
Challenges: Confidentiality, Multitasking, Time Management, Communication
Main Duties:
- Manage the reservation process.
- Consult the reservation demands at the conference center.
- Check the availability: taking into consideration the period of reservation, and the type of requested rooms (single/large standard/luxury/suite).
- In case of availability, a response is automatically sent to the requester.
- In case of unavailability, suggest an alternative to satisfy the requester.
- Organizing: Managing schedules, meetings, and appointments for the OBS director.
- Document Management: Handling the documentation and filing of financial records and workflows, Organize and maintain physical and electronic files, ensuring that financial documents are accurately filed and easily accessible.
- Communication: Serving as a point of contact for internal and external communications.
- Support: Assisting with financial reporting, data entry, and other administrative tasks.
- Office Supplies: Monitor and order office supplies for the finance department.
- Mail Handling: Sort and distribute incoming mail and prepare outgoing mail.
- Bank documents Handling: Sort and distribute incoming and prepare outgoing ones.
- Logistics: Arrange logistics for meetings, including booking rooms and preparing materials.
- To perform other duties as assigned and as needed
Qualifications:
- Bachelor or Masters degree in Management, Communication, Finance or relevant field
- [2-5] years’ experience
Personal and Behavioral characteristics / IT skills needed:
- Detail-Oriented
- Organized & Reliable
- Effective Communication
- Customer Service-Oriented
- Office 365 software
Performance Indicators of the Role:
- Meeting Coordination Efficiency
- Accuracy and Timeliness of Document Filing and Retrieval
- Response Time
- Quality of Files Tracking
- Task Prioritization & Time Utilization
Deadline: September 24, 2026, at midnight.
Qualified applicants are invited to submit a letter of application and a CV via the following form: 
The Search Process:
Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.
Protection of your Personal Data
"Al Akhawayn University collects data for the management of Human Resources.
In order to allow the employer to meet his legal obligations, this data may be transmitted to the social security organizations (the CNSS, the CIMR, etc.), the tax department, and the insurance companies.
The University has submitted a request for authorization N°A-RH-426/2024 to this effect to the National Commission for the Protection of Personal Data (CNDP).
You may exercise your right to data access, correction and opposition in accordance with the provisions of Law 09-08 by contacting hr_services@aui.ma or personaldata@aui.ma".