AL Akhawayn School of Ifrane (ASI).

AL Akhawayn School of Ifrane (ASI).

The Human Capital Office invites internal and external applicants for the position of Administrative Assistant at AL Akhawayn School of Ifrane (ASI).

Reporting Line: ASI Director

Job Overview:

The general purpose of this position is to assist the school Director in maintaining up-to-update workflow management.
This management includes a variety of administrative and financial responsibilities.

Main Responsibilities:

• To plan, establish, organize, and manage the secretarial and clerical functions of the office.
• To coordinate with AUI’s different departments and services to ensure adequate and timely flow of information
and follow up.
• To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
• To control action on all incoming and outgoing office correspondence and communications.
• To maintain the Director’s calendar and schedule appointments.
• To handle all phone calls coming into a school.
• To provide daily support to school personnel: Teachers & teachers Assistants, Staff.
• To provide assistance by answering questions, contacting requested personnel, and explaining school procedures
regarding signing out students or making deliveries Arabic, English and French.
• To prepare new employee/Teacher files.
• To arrange appointments, meetings and circulates agendas.
• To manage input of student attendance data.
• To establish and direct maintenance of office filing system, periodically retiring files and records to the archiving
system.
• To Manage ALMA Students System.
• To manage input of student attendance data.
• To assist in launching and developing some projects.
• To provide daily support to school personnel.
• To follow up with parents’ requests/ questions.
• To provide daily support to the Director/Principals.
• To prepare enrollment certificates to ASI students.
• To contribute actively to the implementation of office-wide projects.
• To assign other tasks and duties as assigned the school Director.

Financial Responsibilities:
• Develop and support families with all phases of student’s enrollment, including preparing and monitoring
tuition/fee invoices.
• Prepare all parents’ invoices at the beginning of the school year.
• Prepare, maintain, and file a variety of school-based records, lists, and reports.
• Maintain related accounts, including the collection of cash, issuing receipts and cheques, depositing funds,
month-end balancing, bank reconciliation and producing reports as required.
• Create, send, and follow up on invoices.
• Oversee client accounts.
• Collect and review financial statements.
• Se up and maintain financial records, verify and enter account transactions ensuring that actions are
appropriate, properly coded and have the required supporting documentation to meet the school accounting
requirements.
• Account for the school Fund and all related financial records.

Knowledge, Skills, and Abilities:
• Excellent Knowledge of MS Excel and accounting software;
• Good organizational skills;
• Strong analytical skills;
• Detail-orientated
• Excellent time management skills.
• Good verbal and written communication skills in English, French, and Arabic;
• Good organization and relational skills;
• Good computer skills;
• Good customer service orientation;
• Adaptability and flexibility.
• Ability to prioritize work, take initiatives, handle multiple tasks, meet deadlines, learn quickly, work
with a team, and interact with patrons;
• Ability to work with confidential information and records,
• Attention to details and self-control.
 Qualification and Professional Experience
• Required: A bachelor’s degree or equivalent
• Required: at least 3 years of previous experience in the same position.
Deadline: February 28, 2025, at midnight.
Qualified applicants are invited to submit a letter of application and a CV to: recruitment@aui.ma,
specifying “Administrative Assistant” in the subject.

The Search Process

Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.
About AUI Al Akhawayn University (AUI) is an independent, not-for-profit, co-educational, Moroccan university with a globally oriented, English-language, liberal arts curriculum based on the American system.
The university is composed of four academic units: The School of Business Administration (SBA), The School of Science and Engineering (SSE); The School of Social Sciences and Humanities (SHSS) and the Language Center (LC). The University has approximately 3,750 undergraduate and graduate-level students in a residential campus environment. The main campus of the University is in Ifrane, a resort town in the Middle Atlas  Mountains approximately 60km from the Imperial cities of Fes and Meknes. There are approximately 170
faculty members; about 40% of whom are international. The University is accredited through the New England Commission of Higher Education (NECHE). Additional information about the School and the University can be sourced via the following link: http://www.aui.ma.