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The Human Resources & Administration department invites internal (permanent-full time staff members) and external applicants for the position of Ground and Maintenance Administrative Assistant.
“For internal applicant a prior written approval from the Dean/Director or Head of Department is mandatory”
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Reporting Line: Director of GM.
Position Description Summary:
The Grounds and maintenance Administrative Assistant support the Maintenance Director in overseeing and managing the maintenance operations.
This position ensures smooth day-to-day operations, coordinates schedule, handles documentation, and communicates with vendors, staff, and other departments.
This position ensures smooth day-to-day operations, coordinates schedule, handles documentation, and communicates with vendors, staff, and other departments.
Main Duties:
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Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- Manage grounds and maintenance communication with internal and external clients/ Vendors
- Perform and initiate PR in sage and tracking of their completion
- Report to the grounds and maintenance director for daily updates, accomplishments, and any issues requiring attention.
- Completing weekly, monthly and annual statistical summaries and reports on a regular basis.
- Vacation follows up for maintenance team with HR
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Assist with the preparation of G&M annual budget
- Manage G&M contract follow up and implementation
- Coordinate team meetings and events and prepare agendas, minutes and action plans follow up
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Handle expense reporting, invoicing, and basic accounting tasks.
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Maintain office supplies and manage inventory.
Skills:
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Bac+2 Technician specialize
- Preferred in: Management / commerce/ accounting
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Type and Length of experience: 1 to 2 years’ experience with direct contact with customers.
Amazigh language is a plus.
IT Skills:
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Basic IT skills, word, excel, ppt
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Knowledge at AI tools
Abilities:
- Ability to prioritize work, take initiatives and handle multiple tasks
- Learn quickly, work with a team
- Ability to collaborate effectively with university departments and cross-functional teams
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Ability to work and deliver on time
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Positive attitude and ability to plan and adapt to change
Deadline: 18 November 2025 , at midnight.
Qualified applicants are invited to submit a letter of application and a CV, mentioning the position to: recruitment@aui.ma
The Search Process:
Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.