<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=529902760750429&amp;ev=PageView&amp;noscript=1">
Skip to content

Procurement and Infrastructure

Lorem Ipsum

A place where inspiration finds you

Procurement and Infrastructure

The Human Capital Office invites internal and external applicants for the position of (permanent-full time staff members) for the position of Procurement Administrative Assistant.

“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory”

Reporting Line: Director of Procurement and Infrastructure Director.

Position Description Summary: 
 
The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.
 
Main Duties:
  • To plan, establish priorities, organize and manage the secretarial and clerical functions of the office.
  • To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up
  • To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
  • To control action on all incoming and outgoing office correspondence and communications.
  •  To maintain the Manager’s calendar and schedule appointments
  •  To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
  • To prepare and submit tax exemption files to tax services
  • To receive, record and dispatch purchase requests to purchasers
  • To perform the duties of purchaser when needed
  • To assist in launching and developing some projects  
  • To process and follow up the office’s budget
  • To perform other tasks and duties as assigned 
     
Requirements/Skills:
 
  • A bachelor's degree or equivalent
  • Preferred: bachelor in economics or business administration
  • Previous working experience in a job-related position
     
IT Skills and Abilities:
  • Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology
 
  • Good knowledge of principles and practices for providing customer service
  • Good verbal and written communication skills in English, French and Arabic
  • Good customer service orientation skills
  • Ability to prioritize work, take initiatives and handle multiple tasks with minimal  supervision, meet deadlines and interact with patrons on all levels.
  • Team spirit, time management, stress tolerance and commitment
  • Ability to adapt to different work situations
  • Accountability in task achievement
  • Sense of responsibility and commitment
  • Ability to learn quickly and to work with a team 
  • Ability to collaborate effectively with the University's departments and cross-functional teams
  • Ability to work and to deliver on time
  • Positive attitude and ability to plan and to adapt to change
 
 
Deadline:       July 10th, 2025 at midnight.
Qualified applicants are invited to submit a letter of application via the following form 

Apply to this position

The Search Process:
Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.