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Procurement and Infrastructure - Administrative Assistant
The Human Resources & Administration department invites internal (permanent full-time staff members) and external applicants for the position of Procurement Administrative Assistant.
“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory.”
Reporting Line: Director of Procurement and Infrastructure Development.
Position Description Summary:
The Procurement Administrative Assistant assists the Director in maintaining an up-to-date workflow management and ensuring coordination between the different purchasing units.
Main Duties:
- To plan, establish priorities, organize, and manage the secretarial and clerical functions of the office.
- To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow-up
- To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
- To control action on all incoming and outgoing office correspondence and communications.
- To maintain the Manager’s calendar and schedule appointments
- To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
- To prepare and submit tax exemption files to tax services
- To receive, record and dispatch purchase requests to purchasers
- To perform the duties of purchaser when needed
- To assist in launching and developing some projects
- To process and follow up the office’s budget
- To perform other tasks and duties as assigned
Requirements/Skills:
- A bachelor's degree or equivalent
- Preferred: Bachelor's in economics or business administration
- Previous working experience in a job-related position
IT Skills and Abilities:
- Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology
- Good knowledge of principles and practices for providing customer service
- Good verbal and written communication skills in English, French and Arabic
- Good customer service orientation skills
- Ability to prioritize work, take initiatives, and handle multiple tasks with minimal supervision; meet deadlines; and interact with patrons on all levels.
- Team spirit, time management, stress tolerance and commitment
- Ability to adapt to different work situations
- Accountability in task achievement
- Sense of responsibility and commitment
- Ability to learn quickly and to work with a team
- Ability to collaborate effectively with the University's departments and cross-functional teams
- Ability to work and to deliver on time
- Positive attitude and ability to plan and to adapt to change
Deadline: January 30th, 2026, at midnight.
Qualified applicants are invited to submit a letter of application and a CV via the following form: 
The Search Process:
Screening will begin as soon as possible, and shortlisted candidates will be invited for interviews. The successful candidate will need to take the position right after notification.